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You are here : Sub Contracting > Sub Contracting Maintenance > GRN Entry > Value Added GRN
Value Added GRN
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A grid is displayed as follows -
While 'Adding' a new GRN, the grid will be displayed empty.
In case of 'Edit', and
'View' , this grid will display details as per the selected GRN Number. You can change details in 'Edit' mode.
Click on 
icon to add a new received Item. A blank row will be added in the grid.
The grid displays information about received Items
and other details. Following are the fields in which you can enter relevant
data.
Item Code:
Denotes the received Item.
Click on 
icon on the field to access a list of all Items belonging to the 'Value Added' type of Gate Passes defined for the selected Vendor through Labour Job Gate Pass Entry option.
Select your desired Item from the list by scrolling down to it
and click on 'Continue' button.
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Please note that only those Items will
be accepted which fulfill the following conditions -
- Only authorized Labour Job Gate Passes will be considered.
- Only those Items belonging to Labour Job Gate Passes will be displayed/accepted that have been linked with the selected Warehouse through Warehouse Inventory option of Stores And Inventory Module.
- IMMS will also accept/display all those Dimension Items for which Gate passes already exist and are Open.
- If the selected Warehouse is a Customer Supplied Warehouse, then only Customer Supplied Items will be allowed.
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Only those Items belonging to Labour Job Gate Passes will be displayed against which some quantity is still pending to
be received through GRN.
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Item Name:
Automatically displays the description of the selected Item Code.
IUOM:
Automatically displays the Internal Unit of Measurement of the selected Item as specified through Item Master Basic Detail - Entry option of Materials Module.
GRN Qty:
In case of 'Edit',
and 'View' , GRN Qty is displayed automatically as
per the selected GRN Number. While 'Adding'
a new GRN, this field is displayed as empty.
Click on the field. A grid will be displayed as follows -
In case the received Item is a non-Dimension Item and does NOT maintain Serial No / Batch No / Inward Batch No,
Read more...
QTY:
Automatically displays the quantity entered in 'PUOMQty' field.
PUOMQTY:
Click on the field. Enter the quantity
of Item being received. Press <TAB>.
Once done, click on 'Ok' button and go back to the main grid. As a result, 'PUOMQTY' entered here will be displayed in 'GRN Qty' field of the main grid. Click on 'Cancel' button to discard and go back to the previous grid.
In case the received Item is a Dimension Item and flag 'Do you require Dimension Wise Stock Keeping' is set to 'Off' for its Sub-Class through Class / Sub-Class Master option of Administrator Tools Module and does NOT maintain Serial No / Batch No / Inward Batch No,Read more...
QTY:
Automatically displays the quantity entered in 'PUOMQty' field.
PUOMQTY:
Click on the field. Enter the quantity
of Item being received. Press <TAB>.
Once done, click on 'Ok' button and go back to the main grid. As a result, 'PUOMQTY' entered here will be displayed in 'GRN Qty' field of the main grid. Click on 'Cancel' button to discard and go back to the previous grid.
In case the received Item is a Dimension Item
and flag 'Do you require Dimension Wise Stock Keeping' is set to 'On' for its Sub-Class through Class / Sub-Class Master option of Administrator Tools Module
,Read more...
Following options will appear on the screen -
Please note that you can NOT add any new row in this grid. Therefore only one size can be received for a Dimension Item.
Size:
Automatically displays the size of the Dimension Item as specified in Item Master Basic Detail - Entry option of Materials Module for your reference. You can NOT change it.
IUOMQTY:
Automatically displays the quantity entered in 'PUOMQty' field.
PUOMQTY:
Click on the field. A small box displays the Dimension Heads and their values as follows -
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Further, the dimensions of the Item can be changed depending upon the setting of flags for that Item's combination of Material and Sub-Class through Formula Builder option in Materials Module. Click here to read more about the flags...
If the flag 'Allow to Change Dim1?' is set as 'On', than the user can change Dimension 1 during Indent generation. If 'Off' is chosen, a user can not change the dimension 1.
If the flag 'Allow to Change Dim2?' is set as 'On', than the user can change Dimension 2 during Indent generation. If 'Off' is chosen, a user can not change the dimension 2.
If the flag 'Allow to Change Dim3?' is set as 'On', than the user can change Dimension 3 during Indent generation. If 'Off' is chosen, a user can not change the dimension 3.
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No. of Pieces: (Type : Numeric, Length : 4) Click on the field. Now enter the number of pieces required for the Dimension Item.
Weight:
Weight of the Dimension Item is calculated automatically on the basis of its formula entered for its combination of Material and Sub-Class through Formula Builder option in Materials Module. That product is further multiplied by the Density of the Item and the Number of Pieces entered.
where Density of the Item's Material is specified through Density Master option in Materials Module.
Once done, click on 'Ok' button. As a result the control goes back to the previous grid and 'No of Pieces' entered here will be carried back and displayed in 'PUOMQTY' field whereas 'Weight' will be displayed in 'Weight' field. Click on 'Cancel' button to discard and go back to the previous grid.
Once you have entered the received quantity for the Dimension Item, click on 'Ok' button to go back to the parent grid. As a result 'PUOMQTY' will be carried back and displayed in 'GRN Qty' field of the parent grid and 'Weight' will be displayed in 'GRN Weight' field.
In case the Item requires Serial No / Batch No / Inward Batch No Read more...
Following grid will appear on the screen -
You can receive Items with multiple Inward No/Serial No/Manufacturing Batch No. To do so click on icon to add a new row in the grid.
Serial No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Serial Numbers are maintained for the Item. (Flag 'Use Item Serial No' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Click on the field. Now enter the Serial Number of the Item. Please note that Serial Numbers should be unique.
Manufacturing Batch No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Manufacturing Batch Numbers are maintained for the Item. (Flag 'Use Manufacturing Batch' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Click on the field. Now enter the Manufacturing Batch Number of the Item. Please note that Manufacturing Batch Numbers should be unique.
Inward No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Inward Batch Numbers are maintained for the Item. (Flag 'Use Inward Batch' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Click on the field. Now enter the Inward Batch Number of the Item. Please note that Inward Batch Numbers should be unique.
Heat No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Heat Numbers are maintained along with the Inward Numbers for the Item. (Flag 'Use Heat No' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Click on the field. Now enter the Heat Number of the Item. Please note that Heat Number can be not be repeated for the same Inward Number.
IUOMQTY:
Automatically displays the quantity entered in 'PUOMQty' field.
PUOMQTY:
Click on the field and enter the received quantity of the Item.
Once done, click on 'Ok' button. As a result, the control goes back to the main grid and sum of 'PUOMQTY' entered in all row(s) will be carried back and displayed in 'GRN Qty' field. Click on 'Cancel' button to discard and go back to the main grid.
Before going back to the main grid, IMMS allows to specify the actual consumption quantity of the Issued Item that were used to make the received Item. To do so, a grid will display all the Items
issued through the existing Gate Passes as follows -
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Please note that the system will check the
following conditions for Gate Passes -
- Only 'Value Based' type of Gate Passes will be considered.
- Only those Gate Passes will be displayed that have
been created against the selected Vendor.
- Some quantity of Items issued against the Gate
Pass is still pending to be consumed.
- If the received Item is a Dimension Item, IMMS will display ONLY those Open Gate passes through which the same Dimension Item was issued.
- If the selected Warehouse is a Customer Supplied Warehouse, than only those Gate passes that have Customer Supplied Items will be displayed.
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Please note the following fields in this
grid -
Remaining Qty:
This field will
automatically display the remaining quantity of the Issued Item that can
be used further. Remaining quantity is calculated as Issued Quantity of
Item through Gate Pass - total of (Use Qty)
Use Qty:
(Type : Numeric, Length : 9.4)
In case of 'Edit', and
'View' , Use Qty is displayed automatically as
per the selected GRN Number.
While 'Adding', click on the field. Now enter the quantity of Issued Item that was actually
consumed by the Vendor but it should
NOT be more than the Quantity mentioned in 'Pending Qty' field.
| Please note that in case Dimension Item has been received, the sum of 'Use Qty' entered for one or more issued Dimension Items should be equal to the Weight of the received Dimension Item. If that is not the case, IMMS will display an appropriate message. |
Pending Qty:
This field will
automatically display the remaining quantity of the Issued Item that can
be used further. Remaining quantity is calculated as Issued Quantity of
Item through Gate Pass - total of (Use Qty)
Click on 'Ok' button to save the Used Quantity and go back to parent grid. Click on 'Cancel' button to discard and go back to parent grid.
GRN Weight:
In case the received Item is a Dimension Item, this field will display its Weight for your reference. It can not be changed.
In case the received Item is a non-Dimension Item, this field will display the total 'Use Qty ' of the issued Items. It can not be changed.
Receipt Rate:
Denotes the Rate at which the Item is received.
It is automatically calculated and displayed as -
'GRN Consumption Value' + 'Labour Consumption Val' / 'GRN Qty'
GRN Consumption Value:
Denotes the value of consumption for the received Items.
Automatically calculates and displays total value of all issued Items that have been consumed to make the received item. It is calculated as -
sum of all ('Used Qty' * Issued Item Rate)
Labour Consumption Val:
Denotes the value of labor consumption for the received Items.
It is automatically calculated as follows -
A = GRN Consumption Value of the received Item
B = Labour Value calculated as ('Labour Rate' * 'Labour Qty')
C = total consumption value calculated as :- sum of ('GRN Consumption Value' ) of all received Items
Labour Consumption Val = A * B / C
